Enter a value that defines an area definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type

Select the base area type for a record. The system will apply the accumulation of GLOA and GLA adjustments to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specify changes to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable area adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that defines changes to the base area type for gross leaseable location (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section provides an introduction of the Gross Lease Occupancy Refresh program (R15141) and discusses how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease inhabited location (GLOA) and gross leasable location (GLA) for all units in a structure or residential or commercial property for a given duration. You can provide the details from the R15141 report to brokers who are seeking residential or commercial properties to rent and to landlords who can supply the info to prospective renters.

When you run the R15141 program, the system:

- Uses the dates entered in the processing options to figure out the time period, based upon the lease dates, for which the estimations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA adjustment values from the Area Master table (F1514).

Processing alternatives enable you to define how the system carries out the estimations, along with whether the computations ought to be performed for all lease statuses and lease types. You can likewise run the program for specific structure (organization unit) classification codes to determine tenancy for a group of structures (for example, the tenancy on A-rated residential or commercial properties).

You can run and store multiple versions of the R15141 program. For example, you can run the program using location values from the first of the month and then run the program again using location worths from the end of the month. You can likewise run the R15141 program to get GLA and GLOA outcomes for a defined area definition to ensure a more accurate denominator estimation for share factor denominator and tenant exemption guideline calculations.
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When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification location types defined in Area Definitions table (F15142) will be utilized to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs obtain worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives enable you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the start date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease occupied areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a calculation technique from UDC table 15/OM that identifies the occupied location for an unit. Values are:

1: Select area values as of the very first day of the month.

2: Select area values since the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select an average location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based on the worth in the Deletion Method processing alternative. The system will then re-calculate tenancy.

1: Delete only. The process will end after the system deletes records from F15141.

Note. If you get in 1 in the Deletion Method processing alternative, you should still go into a calculation approach and area definition to figure out the records the systems chooses for deletion.

5. Deletion Method

Specify how records are chosen for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data selection, date variety, estimation technique, and location definition values in the processing options.

2: Delete all records in the F15141 table.
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6. Area Definition

Specify the area definition to use to compute the occupied area for an unit.

The base area type is utilized to calculate unadjusted area values for GLOA and GLA. If you get in change area types for GLOA and GLA, the system will apply those location amounts to the unadjusted location worths for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is inhabited or uninhabited for the time period from the dedication date to the lease start date. Values are:

Blank: The system is vacant.

1: The system is inhabited.

Lease Status

Specify which leases to choose for processing based on the lease status